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MEMBERS of the BOARD
CHAIRPERSON—Ron Urquart 243-2851 Vice Chairperson—Alroy Chase Cell 456-8880 Treasurer–Dave MacGrath Secretary —Carol Coulter 257-2798 Safety Officer—Barry Stubbs 832-4977 Web Coordinator—John Coville 243-2247 Directors Emmerson Chase 664-6173 John Murray 243-2529 Aaron Little 243 3191 James Simpson 447-2954 Barry Stubbs 832-4977 |
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MEMORANDUM OF ASSOCIATION OF THE SUNRISE TRAILS ATV CLUB
1. The name of the society is “The Sunrise Trails ATV Club”
2. The objects of the society are:
a) To promote and encourage the development of environmentally friendly trails suitable for use by all terrain vehicles and other recreational users
b) To work with all levels of government toward mutually satisfactory rules and regulations governing the use of all terrain vehicles on both Crown and private property.
c) to obtain permission from private landowners when developing trails that access their property.
d) To improve the public image of all terrain vehicle users by educating and encouraging users in the safe, proper and courteous use of all terrain vehicles.
e) To promote properly organized all terrain vehicle trips and attend rallies and competitions.
f) To promote good fellowship among all terrain vehicle users.
g) to acquire funds and other assistance and to acquire by way of grant, gift, purchase, bequest, devise, or otherwise, real and personal property and to use and apply such property to the objects of the Society.
h) To buy, hold, lease, mortgage, sell and convey such real and personal property as may be necessary or desirable in carrying out the objects of the Society.
Provided that nothing herein contained shall permit the Society to carry on any trade, industry or business and the Society shall be carried on without purpose of gain to any of the members and that any surplus or any accretions of the Society shall be used solely for the purposes of the Society and the promotion of its objects.
Provided, further, that if for any reason the operations of the Society are terminated or wound up, or are dissolved and there remains, at that time, after satisfaction of all its debts and liabilities any property whatsoever, the same shall be paid to some other charitable organization in Nova Scotia, having objects similar to those of the Society. |
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BY-LAWS INTERPRETATION
1. In these by-laws unless there is something in the subject or context inconsistent therewith; a) "Society" means The Sunrise Trails ATV Club. b) "Registrar" means the Registrar of Joint Stock Companies appointed under the Nova Scotia Companies Act.
c) "Official Representative" means any formally appointed agent or representative of the Society.
d) "Member" means a person, including their spouse and children, that has been accepted for membership.
2. The subscribers to the Memorandum of Association and such others as shall be admitted to membership in accordance with these by-laws, and none others, shall be members of the Society and their names shall be entered in the register of members accordingly.
3. For the purpose of this registration the number of members of the Society is unlimited.
4. Membership in the Society shall not be transferable
5. Membership in the Society shall cease if, by notice in writing to the Society, the Member resigns or the Member ceases to qualify for membership in accordance with these by-laws.
6. Annual membership dues shall be set at each annual meeting except in the first year when the annual dues shall be twenty-five (25) dollars per member.
7. Members are expected to donate time and/or resources to build and construct trails, conduct safety training courses, work on trail rides, special events and, public service projects.
8. Members who have not paid their dues by the first day of May, of each year, shall no longer be considered members in good standing. |
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FISCAL YEAR
9. The fiscal year of the Society shall be the period from April 1st in any year to March 31st .the following year. |
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MEETINGS
10. There shall be only one (1) ordinary meeting of the Society per year, the so-called annual meeting. Extraordinary meetings may be held as often as deemed necessary.
The annual ordinary meeting of the Society shall be held within three (3) months after the end of the fiscal year.
An extraordinary meeting of the Society may be called by the Chairman or by the Directors any time and shall be called by the Chairman or by the majority of the Directors if requested in writing by at least twenty-five (25%) in numbers of the Members.
11. Seven (7) days notice of an ordinary meeting, specifying the place, day and hour of the meeting and, in the case of special business, the nature of that business, shall be given in writing and by sending it through the post in a prepaid letter addressed or e-mailed to each Member at its registered address. Notice shall be deemed to have been given at the time when the letter containing the same would be delivered in the ordinary course of post and in proving such service it shall be sufficient to prove that the envelope containing the notice was properly addressed and placed in the post office. The non-receipt of notice by any Member shall not invalidate the proceedings of any ordinary meeting.
12. At each ordinary meeting of the Society, the following items of business shall be dealt with and shall be deemed to be ordinary business:
Minutes of preceding general meeting. Consideration of the annual report of the Directors. Consideration of the financial statements, including balance sheets and operating statements and the report of the auditors thereon. Election of Directors for the ensuing year. Appointment of auditors.
All other business transacted at an ordinary meeting, shall be deemed to be special business and all business shall be deemed special that is transacted at an extraordinary meeting of the Society.
13. No business shall be transacted at any ordinary meeting or extraordinary meeting of the Society unless a quorum of the Membership is present at the commencement of such business and such quorum shall consist of at least ten (10) members.
14. If within one-half hour from the time appointed for an ordinary meeting, a quorum is not present, the meeting, if requisitioned by the Members, shall be dissolved. In any other case it shall stand adjourned to such time and place as the majority of the Membership then present shall direct and if at such adjourned meeting a quorum is not present, it shall be adjourned sine die. |
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15. a) The Chairman of the Society shall preside as Chairman at every ordinary meeting of the Society.
b) If there is no Chairman or, if at any meeting the Chairman is not present at the time of holding the same. the Vice-chairman shall preside as Chairman.
C) If there is no Chairman or Vice-Chairman or, if at any meeting neither the Chairman or Vice-Chairman is present at the holding of the same, the Membership present shall choose one of their own to be Chairman.
16. The Chairman shall have no vote except in the case of an equality of votes. In the case of an equality of votes, the Chairman shall have a casting vote.
17. The Chairman may, with the consent of the meeting, adjourn the meeting from time to time and place to place. but no business shall be transacted at any adjourned meeting, other than business left unfinished at the meeting from which the adjournment took place, unless notice of such new business is given in the prescribed manner.
18. At any ordinary meeting, unless a poll is demanded by at least three members, a declaration by the Chairman that a resolution has been carried and an entry to that effect in the book of proceedings of the Society shall be sufficient evidence of the fact, without proof of the number or proportion of the Membership in favour of or against such resolution.
19. If a poll is demanded in the manner aforesaid, the same shall be taken in such manner as the Chairman shall prescribe and the result of such poll shall be deemed to be the resolution of the Society in ordinary meeting. |
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VOTES OF MEMBERS
20. Every member shall have one vote and not more.
DIRECTORS
21. Unless otherwise determined by special resolution in ordinary meeting, the number of directors shall not be less than six (6) nor more than nine (9). The term of office for Directors shall be one (1) year. Retiring Directors shall be eligible for re-election. The subscribers to the Memorandum of Association shall be the first directors of the Society.
22. The directors shall be drawn from the membership and any member in good standing is eligible to be elected.
23. At every succeeding ordinary annual meeting the retiring directors shall hold office until the dissolution of the meeting at which time their successors take office.
24. In the event that a Director resigns his office or ceases to be a member of the Society, whereupon his office as Director shall ipso facto be vacated, the Board of Directors shall appoint a new director to complete the term of the office so vacated.
25. The Society may, by special resolution, remove any director before the expiration of the period of office and appoint another person in his stead. The person so appointed shall hold office during such time only as the director in whose place he is appointed would have held office if he had not been removed.
26. Meetings of the Board of Directors shall be held as often as the business of the Society may require, but not less than quarterly, and shall be called by the secretary. A meeting of the directors may be held at the close of every ordinary meeting of the Society without notice. Notice of all other meetings, specifying the time and place thereof, shall be given either orally or in writing to each Director within a reasonable time before the meeting is to take place, but non-receipt of such notice by any Director shall not invalidate the proceedings at any meeting of the Board of Directors.
27. No business shall be transacted at any meeting of the Board of Directors unless a quorum is present at the commencement of such meeting and such quorum shall constitute a simple majority of directors. |
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28. The Chairman or, in his absence, the Vice-Chairman or, in the absence of both of them, any director appointed from among those directors present shall preside as Chairman at meetings of the Board of Directors.
29. The Chairman shall be entitled to vote as a Director and, in the case of an equality of votes, he shall have: a casting vote in addition to the vote to which he is entitled as a Director.
POWERS OF DIRECTORS
30. The management of the activities of the Society shall be vested in the Directors who, in addition to the powers and authorities by these by-laws or otherwise expressly conferred upon them, may exercise all such powers and do all such acts and things as may be exercised or done by the Society and are not hereby or by statute expressly directed or required to be exercised or done by the Society in general meeting. In particular, the Directors shall have the power to engage employees and to determine their duties, their responsibilities and their remuneration. The Directors may appoint an executive committee, consisting of the officers and such others persons as the Directors decide.
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Membership Chairperson — Dora Coville E-Mail doracoville@seasidehighspeed.com Phone 243-2247 |
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